Microsoft 365 Backup Coverage
The question it answers: Which mailboxes, OneDrives and sites are protected by Microsoft 365 Backup, and which departments are not covered?
Microsoft 365 Backup restores mailboxes, OneDrives and sites to a point in time after ransomware or mass deletion - but only what a policy protects. This report shows the policies, coverage per department (sensitive departments first) and leavers you are still paying to protect.
At a glance
Section titled “At a glance”| Where in the app | Entra ID › Identity Governance & Lifecycle › Microsoft 365 Backup Coverage |
| Workload | Compliance |
| Kind | Findings list · dashboard tile |
| Data | Read from Microsoft 365 when someone first opens it, then kept for the report cache lifetime (Settings > Data & cache, 1 hour unless changed). |
| Licence | Microsoft 365 Backup (pay-as-you-go through an Azure subscription). |
| Report id (API and MCP) | entra.governance.backup-coverage |
Columns
Section titled “Columns”| Column | Key | Type |
|---|---|---|
| Severity | Severity | Status |
| View | Category | Text |
| Policy / department / user | Subject | Link |
| Check | Setting | Text |
| Value | Value | Text |
| Finding | Finding | Text |
| Detail | Detail | Text |
| Changed | When | Date |
| Units / users | Number | Number |
A findings list hides columns that no row fills. Severity is Critical, Serious, Warning, OK or Info; rows rated Critical, Serious or Warning need attention (Working with findings).
What it needs
Section titled “What it needs”Licence: Microsoft 365 Backup (pay-as-you-go through an Azure subscription).
Application permissions on the IntensiveReports app registration (all permissions):
| Permission | API | What it allows | Note |
|---|---|---|---|
BackupRestore-Configuration.Read.All | Microsoft Graph | Read all backup configuration policies | some list calls document as least privileged |
BackupRestore-Configuration.ReadWrite.All | Microsoft Graph | Read and edit all backup configuration policies | some list calls document as least privileged |
User.Read.All | Microsoft Graph | Read all users’ full profiles |
Data sources it reads
GET /v1.0/solutions/backupRestoreGET /v1.0/solutions/backupRestore/protectionPoliciesGET .../mailboxProtectionUnits, driveProtectionUnits, siteProtectionUnits
Through the API and MCP
Section titled “Through the API and MCP”GET /ir-api/v1/reports/entra.governance.backup-coverage?size=100An AI assistant reads it with the MCP tool get_report and the id entra.governance.backup-coverage. The client needs the Read grant for Compliance. See Using the API.