Room & Resource Mailbox Configuration
The question it answers: Which room and resource mailboxes are missing from room lists, lack capacity or location, or do not auto-accept?
A room that is in no room list does not show up in Room Finder; a room without capacity or building is useless for Places; a room that does not auto-accept leaves meeting requests unanswered. RoomUtilisation shows how rooms are used - this report shows whether they are set up so people can book them.
At a glance
Section titled “At a glance”| Where in the app | Exchange Online › Mail Security & Hygiene › Room & Resource Configuration |
| Workload | Exchange Online |
| Kind | Findings list · dashboard tile |
| Data | Read from Microsoft 365 when someone first opens it, then kept for the report cache lifetime (Settings > Data & cache, 1 hour unless changed). It reads through PowerShell (Exchange Online or SharePoint Online), so the first load takes longer than a Graph report. |
| Licence | No extra licence needed. |
| Report id (API and MCP) | exchange.hygiene.room-configuration |
Columns
Section titled “Columns”| Column | Key | Type |
|---|---|---|
| Severity | Severity | Status |
| Type | Category | Text |
| Room / equipment | Subject | Link |
| Check | Setting | Text |
| Room list | Value | Text |
| Finding | Finding | Text |
| Location | Detail | Text |
| Date | When | Date |
| Capacity | Number | Number |
A findings list hides columns that no row fills. Severity is Critical, Serious, Warning, OK or Info; rows rated Critical, Serious or Warning need attention (Working with findings).
What it needs
Section titled “What it needs”Licence: No extra licence needed.
Application permissions on the IntensiveReports app registration (all permissions):
| Permission | API | What it allows | Note |
|---|---|---|---|
Exchange.ManageAsApp | Office 365 Exchange Online | Manage Exchange As Application | + View-Only Recipients |
Data sources it reads
Get-EXOMailbox -RecipientTypeDetails RoomMailbox, EquipmentMailboxGet-DistributionGroup -RecipientTypeDetails RoomList + Get-DistributionGroupMemberGet-CalendarProcessingGet-Place
Through the API and MCP
Section titled “Through the API and MCP”GET /ir-api/v1/reports/exchange.hygiene.room-configuration?size=100An AI assistant reads it with the MCP tool get_report and the id exchange.hygiene.room-configuration. The client needs the Read grant for Exchange Online. See Using the API.