Recently Modified SharePoint Files (search: 'Documents')

The question it answers: Which SharePoint and OneDrive files were modified most recently?

Note

Not a popularity report: Microsoft Search returns no view counts. The table lists files (driveItem hits, no folders) matching the search ‘Documents’, newest modified first, at most 500. The word also matches paths such as ‘Shared Documents’, so most document-library files qualify, but search ranking and trimming apply - it is not a complete file inventory. Search with application permissions needs the tenant’s region; the root site’s data location is used, otherwise region codes are tried until Graph accepts one.

At a glance

Where in the app	SharePoint Online › Sites › Recently Modified Files
Workload	SharePoint Online
Kind	Table
Data	Read from Microsoft 365 when someone first opens it, then kept for the report cache lifetime (Settings > Data & cache, 1 hour unless changed).
Licence	No extra licence needed.
Report id (API and MCP)	sharepoint.files.recently-modified

Columns

Column	Key	Type
Name	Name	Link
File URL	FileUrl	Text
Last modified	LastModified	DateTime

What it needs

Licence: No extra licence needed.

Application permissions on the IntensiveReports app registration (all permissions):

Permission	API	What it allows	Note
Files.Read.All	Microsoft Graph	Read files in all site collections
Sites.Read.All	Microsoft Graph	Read items in all site collections

Data sources it reads

• POST /v1.0/search/query (entityTypes driveItem, queryString 'Documents IsDocument:1', sorted by lastModifiedDateTime, paged with from/size)
• GET /v1.0/sites/root?$select=siteCollection

Through the API and MCP

GET /ir-api/v1/reports/sharepoint.files.recently-modified?size=100

An AI assistant reads it with the MCP tool get_report and the id sharepoint.files.recently-modified. The client needs the Read grant for SharePoint Online. See Using the API.